The regular monthly meeting of HHH was held on January 10, 2007 via teleconference. The meeting was called to order at 8:40 pm CST by Chairman Ken Zeringue.
Present were: Ken Zeringue, Shelly Haley, Shawn Haley, Sean Salvarezza, and Mike Bell.
The Board unanimously approved the minutes from the December 2006 meeting as posted on the Bulletin Board.
President's Report: Mr. Zeringue reported that Mr. Dan Baize has officially resigned as a Board Member effective immediately. The Board accepted Dan's resignation. Mr. Zeringue also discussed the need to split the positions of Fundraising and Media Director and the recruitment of a new Treasurer. Those items were held for further discussion until New Business. Mrs. Haley made a motion to accept the report and the motion was 2nd by Mr. Haley. The Board accepted the President's Report.
Exec. VP/Assistance Report: Mr. Bell reported that he plans to be working on projects with Mr. Zeringue in the coming year. Discussion continues with the most recent applicant for assistance. There has not been verification provided of his medical condition. A certified letter will be drafted and sent to the applicant, which will outline the information HHH needs to continue to consider the application. Mr. Bell will schedule an Assistance Committee Meeting. Mr. Zeringue made a motion to accept the report and the motion was 2nd by Mrs. Haley. The Board accepted the VP/Assistance Report.
Treasurer Report: Mr. Zeringue gave ledger balances. Discussion was held regarding the recruitment of Mr. Herbie Lapentina to take over the Treasurer position. Mr. Zeringue reported that Mr. Lapentina has extensive knowledge in this area, and this transition will free Mr. Zeringue up to concentrate on Chairman duties. The Board was in agreement. Mr. Zeringue also pointed out that there is continuing training available on the Quickbooks for Non-Profit software we are currently using, and advised the Board to consider purchasing the training if it is deemed necessary. At this time the Board was notified that we have 90 days to contact the IRS to have our non-profit status reviewed and we should receive our permanent 501©3 status following the review. The Board was reminded that we have been operating under the temporary status since our incorporation. Mrs. Haley made a motion to accept the report and the motion was 2nd by Mr. Bell. The Board accepted the Treasurer Report.
Fundraising and Media Report: Mrs. Haley reported that the Benelli Raffle is complete and all prizes have been received by the winners. The next fundraiser scheduled for discussion will be the TOL Raffle. The fundraising committee will need to meet. Mrs. Haley also reported that the website updating and Bulletin Board changes are currently underway. Mrs. Haley then officially resigned the position of VP of Fundraising, stating her desire to remain VP of Media. The Board accepted Mrs. Haley's resignation. A motion was made to accept the report by Mr. Zeringue and 2nd by Mr. Bell. The Board accepted the Fundraising and Media Report.
Old Business: The Board has tabled the discussion regarding decals/stickers for the past few months. A decision was made to transfer the research of this to the VP of Media. A report regarding this issue will be given at the next meeting.
New Business: Mr. Zeringue made a motion to accept Mr. Herbie Lapentina as a Board Member to replace Mr. Dan Baize. Mrs. Haley 2nd the motion. The Board unanimously accepted Mr. Herbie Lapentina as a Board Member. Mr. Zeringue then made a motion to install Mr. Lapentina as Treasurer. Mr. Bell 2nd the motion and the Board voted unanimously to install Mr. Lapentina as Treasuer. Mr. Zeringue continued discussion regarding the need to split the VP of Fundraising and Media into two VP positions, VP of Fundraising and VP of Media. Mr. Zeringue made a motion to do the split and it was 2nd by Mrs. Haley. The Board voted unanimously to split the positions. A motion was then made by Mr. Zeringue to install Mrs. Haley into position of VP of Media, which was 2nd by Mr. Bell. The Board voted unanimously to install Mrs. Haley as VP of Media. A motion was made by Mr. Zeringue to install Mr. Ron Poston as VP of Fundraising, which was 2nd by Mrs. Haley. The Board unanimously voted to install Mr. Poston as VP of Fundraising.
Mr. Zeringue then reminded the Board that next month's meeting is our Annual Meeting. All officers will need to have their annual reports in to Mr. Zeringue via email at least 1 week prior to the meeting. Reports will also need to be emailed to the rest of the Board for review prior to the meeting. Officers were asked to summarize the past year's progress. Mr. Zeringue also reiterated that the Board will continue to meet via teleconference on the 1st Wednesday of each month.
A motion was made to adjourn the meeting by Mr. Zeringue and 2nd by Mr. Bell. The Board voted unanimously to ajourn the meeting at 9:37 pm CST.
The regular Board of Directors meeting for HHH was held on March 7, 2007 at 8:43 pm CST via teleconference.
Present at this meeting were: Ken Zeringue, Shelly Haley, Herbie Lapetina, Shawn Haley, Sean Salvarezza, and Mike Bell.
Minutes from the February meeting were approved.
President's Report: Mr. Zeringue reported that he was still working on compiling the Annual Report to be posted on the HHH Website. Also discussed recruitment of others to serve on Committees or in Directorships. He stressed the importance of building committees and having regular meetings. A motion to accept the report was made by Mr. Lapetina and 2nd by Mr. Haley. Report was accepted unanimously.
VP/Assistance Report: Mr. Bell reported that a review committee meeting was held and an application was approved. Summary was given in regard to the bill that was submitted for payment. Motion to vote on pending application #070125 was made by Mr. Zeringue and 2nd by Mr. Lapetina. The Board voted unanimously to approve the application and the amount requested. Mr. Bell will send the information to Mr. Zeringue to arrange payment. Mr. Bell also indicated that the previous application which was tabled is still being researched. We need to have a timeline for pending applications. We also need to develop form letters for requesting additional information from applicants. Motion was made to accept the report by Mr. Zeringue and 2nd by Mr. Lapetina. Report was accepted unanimously.
Treasurer Report: Mr. Lapetina reported that due to postal delays, the necessary information had just been received from Mr. Zeringue. An anonymous donation was received. Details were worked out regarding the transfer of accounts from Dallas to Houston. Mr. Zeringue reported that he is still working on the papers for the IRS regarding our non profit status. The Board was in agreement that if necessary assistance is needed from a CPA then we should seek it. Motion was made to accept the report by Mrs. Haley and 2nd by Mr. Lapetina. Report was accepted unanimously.
Media Report: Mrs. Haley assured the Board that work is still being done on the new Bulletin Board. Have been communicating regularly with Bob at TechPro for help. Inventory of merchandise and the Promo Ad were sent out to the Board. Motion was made to accept the report by Mr. Zeringue and 2nd by Mr. Bell. Report was accepted unanimously.
Fundrasing Report: Mr. Poston reported that he is talking with Steve Shedd regarding the TOL raffle. A Committee meeting needs to be held and the committee needs to work on sponsorships for the next gun raffle. Discussion was held regarding possible fundraising ideas. Motion was made to accept the report by Mr. Zeringue and 2nd by Mr. Haley. Report was accepted unanimously.
New Business: Comments regarding a new recruit. Two Board members will contact him.
There was no old business. Meeting was adjourned at 9:51pm CST.
Meeting held on April 11, 2007 was called to order at 8:34pm CST by Chairman Ken Zeringue.
Present were: Ken Zeringue, Shawn Haley, Shelly Haley, Mike Bell, and Sean Salvarezza. Minutes from March 2007 meeting were approved.
President's Report: Forms have been sent to the IRS, pending review of non-profit status. Enlisted the use of a CPA to assure all required paperwork was done correctly. Savings account in Dallas has been closed. Balance sent to Herbie in Houston along with signed minutes from each Board Member in order to open new acct. Discussion was held regarding work loads of BMs at present. Motion was made to accept report by Mrs. Haley, 2nd by Mr. Salvarezza. Report was accepted unanimously.
VP/Assistance Report: There are 2 pending applications. 1 was put on the table, due to needing more information that the applicant has yet to provide. Review committee meeting to be held soon. Summary was sent out. Motion to accept report made by Mr. Zeringue and 2nd by Mrs. Haley. Report was accepted unanimously.
Treasurer Report: Balances given. Last assistance payment has cleared the bank. Motion to accept the report by Mr. Bell and 2nd by Mrs. Haley. Report accepted unanimously.
Media Report: Work continues on the Bulletin Board. Still working on the bugs. Contacted Bob Butterworth for assistance. Motion was made to accept the report by Mr. Bell and 2nd by Mr. Zeringue. Report accepted unanimously.
Fundraising Report: Discussion involving a new recruit to possibly take over this vacant position. Mr. Zeringue will take care of fundrasing in the interim. Discussed concern that nothing is going on fundraising-wise currently. Motion to accept report by Mrs. Haley and 2nd by Mr. Bell. Report was accepted unanimously.
New Business: Appointment of VP of Fundraising needs to occur before the next major fundraiser can start.
No old business. Meeting adjourned at 9:18pm CST.
Meeting held on May 9, 2007 was called to order at 8:45pm CST by Chairman Ken Zeringue.
Present were: Ken Zeringue, Shelly Haley, Shawn Haley, Sean Salvarezza, Dave Howard, Herbie Lapetina. Minutes from April 2007 meeting were approved.
President's Report: Plans to speak to a recruit about the possibility of taking over the VP Fundraising spot. Received IRS letter, stating they received the paperwork and are reviewing our status. Motion made to accept the report by Mrs. Haley and 2nd by Mr. Lapetina. Report accepted unanimously.
Treasurer Report: Balances given. Trying to open checking acct in Houston but unable to get PO Box yet. Could be mid month. Received $500 donation. Talked about doing a free range hunt. Fundraising request to be filled out and emailed to Mr. Zeringue. Motion to accept report by Mrs. Haley and 2nd by Mr. Haley. Report accepted unanimously.
Media Report: Continuing to try to reach Bob regarding the BB problems. Another email sent. Motion to accept report made by Mr. Zeringue and 2nd by Mr. Lapetina. Report accepted unanimously.
No VP/Assistance Report due to VP Mike Bell not in attendance this evening.
No new or old business. Meeting adjourned at 9:19pm CST.