Meeting held on June 13, 2007 was called to order at 8:44pm CST by Chairman Ken Zeringue. Present were: Ken Zeringue, Shelly Haley, Shawn Haley, Mike Bell, and Sean Salvarezza.
Minutes from the May meeting were approved by all.
President's /Treasurer Report: Mr. Zeringue pointed out that our main concern at the moment should be that there has been no fundraising activity since February. He will be sending out an email regarding BM status and what needs to be done currently. Balances given for accounts. Discussion was held regarding the need for a new PO Box in Houston and one not being available at this time. The Board decided to allow Mr. Zeringue to pay up to 6 more months for our PO Box in Richardson. This will hopefully allow time for one to open up in Houston and Mr. Lapetina can take over the business mail at that time. Letter received from IRS, giving HHH our permanent 501(c)(3) status. Nothing further will need to be done with the IRS. Mr. Zeringue will be checking into getting HHH incorporated to do business in Texas as well as in Iowa. Motion was made to accept the report by Mr. Bell and 2nd by Mr. Haley. Report accepted unanimously.
VP/Assistance Report: Mr. Bell needs contact information for a new recruit and wishes to speak with him about coming on to the assistance committee. There is one application currently awaiting review. Mr. Bell will set up an assistance meeting by Friday this week and the Board will hold email vote. Motion was made to accept the report by Mrs. Haley and 2nd by Mr. Bell. Report was accepted unanimously.
Media: Bulletin Board work in progress. Unable to determine the cause of some of the Board Members' login problems. Have contacted Bob at TechPro to discuss this. We are looking into an alternative for Charge.com, hopefully one that will not charge a fee when there is no activity. Discussion held regarding teleconference phone number. We can use one in Texas if we want to. Mr. Zeringue will check into this. Motion was made to accept the report by Mr. Zeringue and 2nd by Mr. Haley. Report was accepted unanimously.
Fundraising: Request form was sent to Herbie Lapetina, regarding a possible free range hunt. We hope to be able to set that up for spring.
No new or old business. Due to the first Wednesday of July falling on the 4th of July holiday, the next regular meeting of HHH Board of Directors will be held on Wednesday July 11, 2007.
Meeting adjourned at 9:46pm CST.
Meeting held on July 11, 2007 was called to order at 8:41pm CST. Boardmembers in attendance were Ken Zeringue, Herbie Lapetina, Mike Bell, Shelly Haley, and Shawn Haley.
Minutes were approved from June 2007 meeting.
President Report: Mr. Zeringue commented that HHH will be looking into getting a new teleconference number based in Texas. Bill from tax accountant was received and the Board gave unanimous vote to pay the bill. Recruiting continues for VP of Fundraising, as well as volunteers to serve on various committees. Motion to accept the report was made by Mrs. Haley and 2nd by Mr. Bell. The report was unanimously accepted.
Exec. VP/Assistance Report: Mr. Bell facilitated discussion regarding the latest application. The Board is requesting more information before a vote is held. Motion to accept the report was made by Mr. Zeringue and 2nd by Mrs. Haley. The report was unanimously accepted.
Treasurer Report: Balances were given. Mr. Lapetina notified the Board that he is going to check into another post office in order to get a PO Box. Nothing has been done yet with Quickbooks but Mr. Lapetina will be getting help with it. Motion to accept the report was made by Mrs. Haley and 2nd by Mr. Zeringue. The report was accepted unanimously.
VP of Media Report: Mrs. Haley has consulted TechPro about the online store, BB problems, and group email. Conversed with Tonya, who handles Brian Warner's website, about partnering with banners/logos and links. Information and graphics provided to her. Discussion was held about making the HHH website more interactive and with periodic updates. Motion to accept the report was made by Mr. Zeringue and 2nd by Mr. Lapetina. The report was accepted unanimously.
There was no old business and no new business. Meeting adjourned at 9:25pm CST.
The regular meeting of the HHH Board of Directors was held on Sept. 12, 2007 and called to order at 8:40pm CST by Chairman Ken Zeringue.
Present were as follows: Ken Zeringue, Shelly Haley, Shawn Haley, Dave Howard, Mike Bell, Sean Salvarezza, and Gordon Countryman.
President Report: Mr. Zerinue initiated discussion about contracting out the website for regular updating and maintenance and re-appointing Mrs. Haley into the VP of Fundraising seat. Mr. Zeringue also pointed out that Board Members need to be communicating between regular meetings either via email or telephone. Talk continued on restructuring duties of the Board Members on an individual basis. A motion was made to accept the report by Mrs. Haley and 2nd by Mr. Haley. The report was accepted unanimously.
Exec. VP/Assistance Report: Mr. Bell indicated that he has nothing pending regarding his VP duties. He discussed the pending application for assistance. A vote was called on the pending application and it passed unanimously. $1500 will be awarded for this applicant. Discussed another possible application. A motion was made to accept the report by Mr. Zeringue and 2nd by Mrs. Haley. The report was accepted unanimously.
Treasurer Report: Balances given. Mr. Lapetina has a new PO Box established in Texas. A motion was made to accept the report by Mr. Bell and 2nd by Mr. Howard. The report was accepted unanimously.
VP of Media Report: Mrs. Haley initiated discussion regarding the online store and maybe finding someone to underwrite the website for us. Mrs. Haley will research possibilities and Mr. Salvarezza will assist with this. A motion was made to accept the report by Mr. Bell and 2nd by Mr. Zeringue. The report was accepted unanimously.
Fundraising: No report. Only discussion.
No new business, no old business.
Meeting ajourned at 9:36pm CST.
The regular meeting of the HHH Board of Directors was held on October 17, 2007 and called to order at 8:35pm CST by Chairman Ken Zeringue.
Present were as follows: Ken Zeringue, Shelly Haley, Shawn Haley, Mike Bell, Sean Salvarezza.
President Report: Mr. Zeringue held discussion as to whether there is a need for a PO Box in Iowa for business since HHH is incorporated in Iowa and not Texas. General consensus of the board was that it was not necessary. Mr. and Mrs. Haley's address is being used for the Iowa incorporation. Concern was mentioned about activity level of the board and the continuation of having the same core Board members involved all the time. A motion was made to accept the report by Mr. Bell and 2nd by Mr. Haley. The report was accepted unanimously.
VP/Assistance Report: Mr. Bell reported that our last awarded application was paid and will be contacting the company to verify that payment has been received. Mr. Bell also talked to someone about media coverage and will get that information to Mrs. Haley. A motion to accept the report was made by Mrs. Haley and 2nd by Mr. Salvarezza. The report was accepted unanimously.
Treasurer Report: Balances given. No real activity. Need to verify checking account and PO Box with Mr. Lapetina. A motion was made to accept the report by Mrs. Haley and 2nd by Mr. Bell. The report was accepted unanimously.
Fundraising: Discussion only. Nothing in the works presently. No recruits for VP of Fundraising. Review Mr. Bell's email about looking for help and possibly interviewing interested parties. Mr. Salvarezza suggested raffling or auctioning a Turkey hunt. He will look at getting a package together.
Media: Discussed website changes only. Mrs. Haley will look at our Charge.com contract. A motion was made to accept the report by Mr. Zeringue and 2nd by Mr. Haley. The report was accepted unanimously.
No old businessNo new business
Meeting adjourned at 9:16pm CST.
The regular meeting of the HHH Board of Directors was held on November 7, 2007 and was called to order at 8:35pm CST by Chairman Ken Zeringue.
Present were as follows: Ken Zeringue, Shelly Haley, Mike Bell, Shawn Haley, and Dave Howard.
All Board Members accepted the minutes from the October meeting as posted on the forums.
President Report: Effective next week, Mr. Zeringue is anticipating more time for his duties to HHH. Contacting Mr. Poston and Mr. Lapetina is top priority. Motion to accept the report was made by Mr. Bell and 2nd by Mrs. Haley. The report was accepted unanimously.
VP/Assistance Report: No new assistance applications have been received. Mr. Bell contacted Skinny Moose Media regarding web hosting and advertising possibilities. Summaries of total assistance awarded and activity each month will be sent to the Secretary for the central file. Motion to accept the report was made by Mr. Zeringue and 2nd by Mr. Howard. The report was accepted unanimously.
Treasurer Report: Balances given. Need to contact Mr. Lapetina regarding status of bank account and Quickbooks. Motion was made to accept the report by Mrs. Haley and 2nd by Mr. Bell. The report was accepted unanimously.
Media Report: Mrs. Haley reported that our account with Securepay for the online store will be maintained for now on a month to month basis. All Board Members in attendance were in agreement with this. Discussion was held regarding the website and the possibility of recruiting a webmaster, or team of webmasters/committee for general updating and maintenance of the website. Motion was made to accept the report by Mr. Bell and 2nd by Mr. Haley.
There was no fundraising report, only discussion and ideas presented for fundraising prospects.
No old business, no new business
Meeting was adjourned at 9:09pm CST.
The regular monthly meeting of the HHH Board of Directors was held on December 5, 2007 and called to order at 8:37 CST by Chairman Ken Zeringue.
Present were: Ken Zeringue, Mike Bell, Sean Salvarezza, Shawn Haley, and Shelly Haley.
Minutes were approved from last month's meeting as posted on the Bulletin Board.
President's Report: Mr. Zeringue led discussion regarding re-vamping things with the Board. Discussed end of Board Member term is February 2008. Shared comments about HHH and our direction. A motion was made to accept the report by Mrs. Haley and 2nd by Mr. Bell. The report was accepted unanimously.
VP/Assistance Report: Mr. Bell shared his vision of getting more exposure for HHH by creating a blog and a MySpace page. There have been no new applications received. Year end report will be posted on the website as soon as it is completed. A motion was made to accept the report by Mr. Zeringue and 2nd by Mrs. Haley. The report was accepted unanimously.
Treasurer Report: Balances given for the checking and savings accounts. Discussion held regarding Mr. Lapetina's absence and contact received from him. A motion was made to accept the report by Mr. Bell and 2nd by Mrs. Haley. The report was accepted unanimously.
Media Report: Mrs. Haley has been in discussion with someone to assist with the website updating and maintenance. An email will be sent to TechPro regarding some technical issues with the site. A motion was made to accept the report by Mr. Haley and 2nd by Mr. Bell. The report was accepted unanimously.
Fundraising: No report, only discussion about recruiting. Mr. Zeringue notified the Board that there may be an interested party willing to take over fundraising. Any ideas for this need to be brought to Mr. Zeringue.
There was no old business and no new business. Meeting adjourned at 9:15pm CST.