HHH Board of Directors meeting for April 2005 was called to order at 8:24pm CST. by Ken Zeringue, Executive Vice President.

Present at this month's meeting were: Ken Zeringue, Dave Howard, Gordon Countryman, Shawn Haley, Shelly Whitver, rjones, Thorman Warren, Richard Worden, and Mike Bell.

Minutes from the March meeting were read by Shawn Haley. A motion to accept the minutes was made by Shelly Whitver and 2nd by Mike Bell. The minutes were accepted by unanimous vote.

Ken Zeringue presented the Vice President's report which included a run-down of HHH inventory he received from Richard Worden, former Board Member. It was discussed that the brochures on hand have the wrong address on them and will need to be revised before we can disperse them at events. Ideas were given that we change the address but also assure that the brochures look as neat and professional as possible.

The toll free HHH phone number has been transferred to Ken's home and he is looking into a voice mail system to be used when he is unavailable to answer the calls. Discussion was held regarding the need to find someone who may be more available to handle the phone calls.

Volunteers are needed for both the Audit Committee and the Bylaw Committee. Discussion was held regarding those committees and the process will begin via email. An audit committee is necessary according to the bylaws of HHH, to assure the books are accurate and in accordance with the laws of the IRS. The Bylaw Committee will be researching and making recommendations for improvement of the HHH Bylaws.

Motion was made to accept the VP report by Shawn Haley and 2nd by Gordon Countryman. VP report was accepted by unanimous vote.

Shawn Haley presented the Treasurer's Report. Donations for the month were received by Brian Souer $124 and Marvin Bendele $25, for a total of $149. Funds received from Auction totalled $709.40. Our new total is $3162.23. Motion was made to accept the Treasurer Report by Ken Zeringue and 2nd by Shelly Whitver. Treasurer Report was accepted by unanimous vote.

Shelly Whitver presented the Fundraising and Media Report which included 4 new logo styles that include the website address. Those Logo styles will be posted on the HHH Bulletin Board for viewing. The Board was asked to view them and submit a vote for their choice via email. This logo will be used on HHH buttons and any other inventory approved by the Board.

A verbal request was made at last month's meeting by Dustin White, asking for approval of sponsorship for our fishing team at the Cabela's PWT in Dubuque, Iowa. A fundraising application has not yet been received and the Board concluded that more details are needed prior to approval of sponsorship. A request form will be emailed to Dustin and a vote will take place following receipt of the completed form.

The HHH newsletter will no longer be printed out and mailed via post to all members. Research into cost proved that it would be too expensive to continue to print the hard copies out, in addition to the postage costs. It was decided that our funds need to continue to go toward our mission as much as possible. A copy of the most recent newsletter will be posted on the HHH website, along with a link that members can click on to request a copy via email.

Our current Media Packet has been revised by Dan Baize and will be reviewed upon receipt. Contact has been made via email to Tom Knapp, regarding his commitment if any, at this year's Oshkosh DUGOF. Plans are also being made to contact Patrick Flanigan regarding this.

Motion was made to accept the Fundraising and Media Report by Ken Zeringue and 2nd by Shawn Haley. Report was accepted by unanimous vote.

Mike Bell presented the Assistance Report. One application is ready for review by the Assistance Committee. It will be reviewed by the committee and voted on by the Board via email or Special Meeting. Discussion was held regarding receipt of applications. A self-addressed, stamped envelope will be included with all applications in an effort to assure a prompt return.

Motion was made to accept the Assistance Report by Ken Zeringue and 2nd by Gordon Countryman. Assistance Report was accepted by unanimous vote.

New business: Phil Foreman has requested to be reinstated as a Founding Member. It was discussed and decided that more information will be needed prior to a vote by the entire Board. Further discussion was tabled until all information has been gathered.

Motion to adjourn this month's meeting was made by Mike Bell and 2nd by Shelly Whitver. Meeting adjourned at 9:43pm CST.

 HHH Board of Directors meeting for May 2005 was called to order at 8:31pm CST. by Ken Zeringue, Executive Vice President.

Present at this month's meeting were: Ken Zeringue, Shawn Haley, Mike Bell, Shelly Whitver, Dan Baize, and Rod Chainey.

Minutes from the April meeting were read by Shawn Haley. A motion to accept the minutes was made by Shelly Whitver and 2nd by Shawn Haley. Minutes were accepted by unanimous vote.

Ken Zeringue presented the Vice President's report which consisted of notes from the Audit Committee Meeting that was held on Friday April 29, 2005. That report was received via email by all Board members. A motion was made to accept the Audit Committee Report as the VP Report by Shelly Whitver and 2nd by Mike Bell. The Vice President report was accepted by unanimous vote.

Shawn Haley presented the Treasurer's report. Last month's total was $3162.23. HHH generated $200.00 from auction as income. We paid out $18.73 to Marathon USA for the telephone bill. Our new total is $3343.50. A motion was made to accept the Treasurer report by Ken Zeringue and 2nd by Shelly Whitver. Treasurer report was accepted by unanimous vote.

Shelly Whitver presented the Fundraising and Media report. A Fundraising Committee meeting will be scheduled soon to discuss some different ideas which have come to us recently. There is no progress on a new raffle at this time, due to more pressing issues that the board must address prior to the next fundraiser. Shelly and Dan Baize are currently working on improving our Media Packet but a final draft is not yet complete. A motion was made to accept the Fundraising and Media report by Ken Zeringue and 2nd by Shawn Haley. Report accepted by unanimous vote.

Mike Bell presented the Assistance Report. The review committee met and agreed on an application for assistance. That application was sent to the Board for a vote and it was approved by 6 votes. The recipient of the assistance will be notified and Mike will provide the Treasurer with all of the payment information. Mike also forwarded an email to the Board Members from Steve Terry, who wanted to thank everyone at HHH for the help with his benefit auction. Mike reported that there are no other applications in review at this time. One applicant was sent a letter but has fallen out of contact with Mike. A motion to accept the Assistance report was made by Shelly Whitver and 2nd by Mike Bell. Assistance report was accepted by unanimous vote.

New business was presented by Ken Zeringue. Discussion was held at this time regarding the Audit Committee meeting and the conclusions resulting from that meeting. With the complexity of the Quickbooks program, our need for consistency in recordkeeping, and online banking the most useful option, Ken presented a proposal which calls for the books to be turned over to the Executive Vice President to be managed until another Treasurer can be found and all books are operating in accordance with IRS guidelines for non-profit.

Ken also reiterated that a procedure notebook will be developed for future Treasurers, with every task spelled out. Shawn Haley was praised regarding everything he has done in the Treasurer position during the past three years, even without the knowledge necessary to complete all duties required.

A motion was made to split the Secretary/Treasurer position by Ken Zeringue and 2nd by Mike Bell. The Secretary/Treasurer position was split by unanimous vote. Ken then moved to appoint Shawn Haley as Secretary. That motion was 2nd by Dan Baize. Shawn Haley was appointed Secretary by unanimous vote.

Ken Zeringue reiterated that according to the ByLaws, this proposal was to be viewed as an Executive decision, in the best interest of the Organization. That view was agreed upon by all Board members in attendance. A motion was then made to go with the proposal as detailed above by Ken Zeringue and 2nd by Shelly Whitver. That proposal was passed by unanimous vote. A discussion will begin via email regarding VP positions and delegation of duties by the Executive Vice President.

Ken Zeringue presented old business. The matter of Phil Foreman returning as a Founding Member was again tabled due to lack of information.

The meeting was adjourned at 9:33 pm CST.

 The HHH Board of Directors meeting for June 2005 was called to order at 8:30pm CST by Ken Zeringue.

Present for the meeting were Ken Zeringue, Shawn Haley, Shelly Haley, Gordon Countryman, Mike Bell, and Dave Howard.

Minutes for the May meeting were posted on the BB and reviewed by the Board of Directors. A motion was made to accept the minutes by Ken Zeringue with 2nd by Shelly Haley. The minutes were accepted by unanimous vote.

Ken Zeringue presented the Executive Vice President report which consisted of verifying that all Board Members have printed, signed, and sent him the minutes from the May meeting. Upon doing this, the Board gives Ken approval to be HHH Treasurer and will allow him to open a new operating account. When the account is set up, all other accounts will be closed. Shawn Haley made arrangements to discuss with Ken the procedure for using Paypal. There has been no activity in the operating account since last month's meeting, leaving our balance the same.

Discussion was held regarding the recent resignation of Dustin White as Chairman of the Board. That resignation was officially accepted. Ken Zeringue was nominated to take over the Chairman position for the remainder of this election term by Shelly Haley and 2nd by Dave Howard. Ken was appointed Chairman by unanimous vote and will be responsible for the duties of both Chairman and Treasurer for the time being, as is outlined in the Bylaws. Following that vote, a nomination was made for Mike Bell to step up into the Executive VP position by Gordon Countryman and 2nd by Dave Howard. Mike Bell was voted in as Executive VP and will also retain his position as Director of Assistance.

Bylaw changes were discussed next, with the Board having no objection to changing from 'members' to donors. The Bylaw Committee will continue to research and propose changes to the Executive Officers. We hope to have these in good clear order by the end of the year. Motion to accept the VP report was made by Shelly Haley and 2nd by Dave Howard. VP report was unanimously accepted.

Shelly Haley presented the Fundraising and Media Report. Fundraising committee met to discuss a possible booth at the Houston SHOOT show. We decided that it would not benefit HHH at this time and we did not have enough notice of the show to properly prepare. Discussion was held regarding the next gun raffle. Research is being done to find a supplier of the guns, hopefully someone who will donate some if not all of them. We anticipate ticket sales being underway sometime in the fall with the drawings beginning next spring. Another fundraising possibility which was discussed is an HHH calendar, with pictures and testimonies. There could be a donation of printing or photos, with all proceeds going toward the Assistance Fund. Plans are being made to attend the DUGOF in Oshkosh if possible. Shelly will be seeing Tom Knapp in July and will speak to him then regarding a possible area next to him again, with little to no cost for HHH. Areas of Media which are being currently worked on are the media packet and website updating and design changes. Motion was made to accept the report by Ken Zeringue and 2nd by Gordon Countryman. Report was accepted unanimously.

Mike Bell presented the Assistance report. The Board had already approved an award but it has not been taken care of as yet due to snags with the account numbers on the bill. Mike is currently trying to confirm the account number to assure the award goes to the right place and is credited to the correct person. Originally the Board voted to pay 3 bills, 2 small ones and a portion of a larger bill. Consequently, the 2 smaller bills have been paid so the Board made the decision to pay the entire award amount which was previously approved, toward the larger bill. This does not change the amount awarded. A motion was made to accept the report by Ken Zeringue and 2nd by Shawn Haley. Assistance report was accepted by unanimous vote.

At this time it was recognized that we no longer had a quorum present. A motion was made to table new business and adjourn the meeting by Ken Zeringue and 2nd by Shelly Haley. The meeting was adjourned at 9:55pm CST.

Meeting called to order on July 6, 2005 at 8:33 pm CST by Ken Zeringue, Chairman.

Board Members in attendance were: Ken Zeringue, Dave Howard, Shawn Haley, Shelly Haley, Dan Baize, and Mike Bell.

The June minutes were accepted as posted on the HHH Bulletin Board.

President's Report: Ken Zeringue
The By-Law Committee has been formed and consists of Ken Zeringue, Shelly Haley, Mike Bell, Sean Tierney, and Sean Salvarezza. Special meeting set for Monday July 18 at 7 pm CST. Ken will be assigning specific sections for each committee member to review and propose any changes deemed necessary. Board Member notebooks need to be created and distributed to the appropriate people. These will include Robert's Rules of Order, Committee Charters, and specific Board Member tasks. They will also include Job Descriptions. A motion was made by Shelly Haley to accept the President's report and 2nd by Dave Howard. Report was approved and accepted unanimously.

Treasurer Report: Ken Zeringue
New operating account has been opened in Texas and is up and running, along with on-line banking capabilities. The former account in Iowa is set to be closed at the end of the week, providing the final two checks have cleared that account. The savings account in Iowa has been closed and the funds transferred into the Texas account. Quickbooks should be up and running by the end of next week. A motion was made by Shelly Haley to accept the Treasurer report and 2nd by Mike Bell. Report was accepted and approved unanimously.

Vice President Report: Mike Bell
Mike Bell began discussion of HHH's 3 year plan. An outline of core strategies will begin the plan. The primary focus is the use of HHH resources to acheive our mission. We'll be working on long term goals as well as clarifying short term ones and operating plans. Short term plan will be to finish what we are doing now. Timeline for completion of the plan is to have an outline done by the August regular meeting and finished plan by the end of 2005. Questions will be sent to the Board and will be asking for input. A motion was made by Shelly Haley to accept the VP report and 2nd by Shawn Haley. Report was accepted and approved unanimously.

Secretary Report: Shawn Haley
Shawn Haley requested that each Board Officer have their topics for each month's meeting emailed to him at least ONE week prior to the meeting. An agenda will be posted each month at least 5 days prior to the regular Board Meeting.

Fundraising and Media Report: Shelly Haley
Plans are moving along for the next HHH Gun Raffle. We've gotten 2 muzzleloaders donated so far and are still lobbying for more donations, in hopes that most of the funds generated from the raffle can go toward the assistance fund, rather than be used to pay for the guns themselves. A quote will be received from Savage Arms next week on the remaining 28 guns we will need to have. Timeline for the raffle was discussed. The Board feels that 3 months of promotion/advertising and then 3 months of ticket sales will be the best option. Advertising will commence as soon as the guns are secured in writing. Shelly will be meeting with Tom Knapp on Saturday to discuss our involvement with him at this year's Oshkosh DUGOF. Tom had mentioned recently that he would be willing to have HHH with him again in his outdoor area. Shelly will send out a follow-up email to the Board next week, outlining the results of that meeting. Ken Zeringue will be filling out a request form to submit regarding HHH attendance at a show in October. A motion was made by Ken Zeringue to accept the Fundraising and Media report and 2nd by Mike Bell. Report was accepted and approved unanimously.

Assistance Report: Mike Bell
Confirmation was given that the last award recipient's creditor has received payment. The award recipient expresses his thanks to HHH for our help. He also wants to donate an item in the future to be used for a small raffle. Information to contact this gentleman was shared between Mike Bell and Shelly Haley. A motion to accept the Assistance Report was made by Ken Zeringue and 2nd by Dave Howard. Report was accepted and approved unanimously.

Old Business:
The Board voted unanimously to table Phil Foreman's request due to lack of information. Ken Zeringue will follow up on this.

There was no new business.

Meeting was adjourned at 10:06 pm CST.

The Board of Directors meeting for August 2005 was called to order at 8:36 pm CST. on August 3, 2005.

Present at this month's meeting were: Ken Zeringue, Shawn Haley, Shelly Haley, Gordon Countryman, Dave Howard, and Mike Bell.

Minutes from the July 2005 meeting were read and accepted unanimously.

President's Report: Discussion on more consistent communication between Board members. Email votes must be replied to promptly. Only the President can call for an email vote. Sean S. is working on re-writing the By-Laws and has requested 3 weeks to complete these. The rest of the Board will be working on Standard Operating Guidelines. More to come in future Board emails. Motion to accept President's report was made by Shelly Haley, 2nd by Dave Howard. Report was accepted unanimously.

Treasurer's Report: Account balance given, as well as recent transactions. The need for increased fundraising was stressed. Purchases for the Oshkosh show and recent assistance awarded have brought the balance down. The Board was in agreement that donations need to be coming in on a regular basis. Motion to accept Treasurer Report was made by Shelly Haley, 2nd by Gordon Countryman. Report was accepted unanimously.

Assistance Report: An application was received and reviewed by the assistance committee. A 2/3 vote to approve was given. The Board voted to approve the assistance. Motion to accept the Assistance Report was made by Mike Bell, 2nd by Dave Howard. Report was accepted unanimously.

Fundraising and Media Report: Discussion about the details for the 2nd Annual Gun Raffle. All arrangements have been made, verified, and contracts signed. Tickets will go on sale September 1, 2005 and the drawings will begin on January 1, 2006. Shelly, Ken, and Shawn will be attending the Oshkosh DUGOF. Brochures have been ordered and Shelly is finishing up the buttons. An order was placed with Cabelas for shirts and hats, which will be sold at Oshkosh. The new website is underway, with the help from Tech Pro. We should have the site up and running before the end of August. Shelly asked that all BM's promote the Gun Raffle on all BB's possible. Press Release and Gun Calendar were sent via email to all Board Members. Advertising will also be sent to a few different magazines in hopes to be published in the October issues at the latest. Motion to accept Fundraising and Media report was made by Ken Zeringue, 2nd by Dave Howard. Report was accepted unanimously.

No new or old business was presented. Motion was made to adjourn the meeting due to technical problems of some BM's.

Meeting was adjourned at 10:09 pm CST.

 The Board of Directors meeting was called to order at 8:36 pm CST on September 8, 2005.

Present at this month's meeting were: Ken Zeringue, Mike Bell, Shelly Haley, Shawn Haley, Gordon Countryman, and Dave Howard.

The Board approved the minutes from the August 2005 meeting.

President's Report: Ken Zeringue discussed the revised By-Laws which were compiled by Sean Salvarezza. Those By-Laws were sent out to the Board via email. Shawn Haley was instructed to consider the date of that email as the date the ammendment proposal was received by the Secretary. The email was received on August 30, 2005. The Board will be voting on the revisions at the regular monthly meeting in January 2005. The final vote will be held at the annual meeting in February 2006. Discussion was held regarding the SOG's (Standard Operating Guidelines). The Board would like to have those in place or ready to be voted upon at the same time as the revised By-Laws. All Board members in attendance were in agreement with this plan. Ken pointed out that he intends to have the Board Member Notebooks completely ready for the Annual meeting. Ken also shared a few comments regarding the DUGOF in Oshkosh, our need to track effectiveness of attending these and other shows, and the misconception of others that HHH uses a 'professional' service to speak to hospitals and other creditors regarding debts being settled by the Assistance Program. Lastly, Ken drew the Board's attention to an individual who has expressed an interest in filling the open Board position. Because that individual was not present at the meeting, Ken chose to delay the nomination until the next meeting out of courtesy. Motion to accept President's report was made by Shelly Haley and 2nd by Gordon Countryman. Report was accepted unanimously.

Fundraising and Media Report: Shelly Haley gave an update on the raffle status. Everything is in place for this year's gun raffle and ticket sales are underway. Shelly asked that all Board members notify her with their correct home addresses so that raffle tickets can be mailed out to them and be sold. It was also mentioned that a post be put on the BB to notify members who are willing to sell tickets as well. An update was given on the website. Shelly and her team are working to iron out the 'bugs' on the new website and adding all the needed information. Shelly hopes to have all content on the site within the next 30 days, and the plan is for site updating to occur on a bi-weekly basis at the very least. Shelly commented on the donation received by Sage Creek Outfitters from their forum giveaway and expressed thanks to them. Also, Shelly notified all the Board members of the Lion's Club benefit that Tom Knapp was invited to emcee. He has asked that a contribution be made to HHH on his behalf, however at this time we are unsure of what that contribution might be. Motion was made to accept the Fundraising and Media report by Mike Bell, 2nd by Shelly Haley. Report was accepted unanimously.

Treasurer Report: Discussion of general account status was given by Ken Zeringue. The Board was notified that a savings account has been set up for the gun raffle sales, and all expenses regarding the raffle will come out of that account instead of the general account. Ken discussed an assistance payment that the Board agreed on last month. That payment was made and the Board decided to re-open that application next month and vote on assistance again, due to the amount requested being much more than what the Board could do at this time. Ken notified the Board that he will email out the reconciled bank statement report following his receipt of each bank statement. Motion to accept Treasurer's report was made by Mike Bell, 2nd by Gordon Countryman. Report accepted unanimously.

Vice President/Assistance Report: Mike Bell presented ideas for a web page promotion of the Assistance program. He will coordinate that with Shelly and her Media team. Mike also discussed the 3 year plan and asked for the board's input on whether we should stay within our current mission or leave flexibility for expansion. The Board feels at this time we need to stay within our current mission. Mike will be emailing outlines to the rest of the Board soon. Mike is implementing a new auditing system for the Assistance Program and is in the process of transferring his files to an Excel style spreadsheet. Mike discussed the need for a paper trail and feels confident that his new system will eliminate any cracks that these applications could fall through. Discussion was held regarding the address that the applications should be sent. The general consensus was that the applications continue to go to Mike's home address, hopefully to speed up the process, however Ken Zeringue pointed out that the Board should be made aware of the receipt of any and all applications as they are received. Motion to accept the report was made by Shelly Haley and 2nd by Mike Bell. Report was accepted unanimously.

Secretary Report: Shawn Haley gave a brief summary of the events in Oshkosh, outlining the amount of merchandise sold and also the amount of donations. Shawn prompted the Board to read the emailed Oshkosh summary for further details. Motion was made to accept Secretary report by Ken Zeringue and 2nd by Mike Bell. Report was accepted unanimously.

No new business was discussed.

No old business was discussed.

Meeting was adjourned at 10:26pm CST.

 The HHH Board of Directors meeting was held on October 13, 2005. The meeting was called to order at 8:39 CST by Ken Zeringue, Chairman.

Present at this month's meeting were: Ken Zeringue, Mike Bell, Shelly Haley, Shawn Haley, Gordon Countryman and Dan Baize.

The minutes from the September meeting were read and approved.

President's Report: Mr. Zeringue reported that for the remainder of the year he will be working on the Annual Report and SOGs. Each Board Member should have received a copy of the revised ByLaws via email and be responsible for reviewing them and asking any questions they have. Per the current ByLaws, the first vote on the revised version will take place in January 2006. Mr. Zeringue further stated that any concerns, comments or suggestions regarding this revised version of the ByLaws need to be addressed by the December 2005 meeting in order to avoid a lengthy question/answer session at the January meeting. A motion was made by Mrs. Haley to accept the President's report and 2nd by Mr. Bell. The report was accepted by a unanimous vote.

Executive VP Report: Mr. Bell reported that the Three Year Plan will be ready for Board Discussion soon. He is also working on his SOGs to be completed by the end of the year. A motion was made to accept the Executive VP Report by Mr. Countryman and 2nd by Mrs. Haley. The report was accepted by a unanimous vote.

Treasurer's Report: Mr. Zeringue outlined the account balance and any outstanding bills. Discussion was held regarding an assistance payment which needs to be paid by October 24th as per our original agreement. Discussion was also held regarding the Elk River Minnesota Lion's Club contribution however at this point the Board is still unsure of the amount. The gun raffle account balance was given and Mr. Zeringue stressed to the Board the importance of the raffle sales. A motion was made by Mrs. Haley to accept the report and 2nd by Mr. Bell. The report was accepted by a unanimous vote.

Secretary Report: Mr. Haley requested current information for each Board Member so that a Directory can be compiled and sent out to the current Board of Directors. A motion was made to accept the report by Mr. Zeringue and 2nd by Mr. Countryman. Report was accepted by a unanimous vote.

Fundraising and Media Report: Mrs. Haley verified the guns/calibers needed with Savage Arms Company. Payment for our guns will be needed by November 18th. The guns will be shipped to the dealer in Spencer, Iowa and will be received by December 20, 2005. Discussion was held regarding rafflet ticket sales, both in person and online sales. Mrs. Haley then spoke to the Board regarding the website and current Bulletin Board. We have two options for the BB. TechPro is unable to run our current BB on their database. We will need to decide whether to purchase a 'plug in' and hope that TechPro will be able to work with it, or we can vote to start the BB completely over. Mrs. Haley is currently obtaining information from both TechPro and Darren Gibson and will present all options and information to the Board as it is available. A motion was made to accept the report by Mr. Zeringue and 2nd by Mr. Countryman. The report was accepted by unanimous vote.

Assistance Report: Mr. Bell is working on the SOGs and has one application pending. The status of that application has changed and he will inform the rest of the Board as it progresses. Mr. Bell is also working on changing the format of his assistance files and getting information to the Media Chairperson so that we can have an assistance summary on the website. A motion was made by Mrs. Haley to accept the report and 2nd by Mr. Zeringue. The report was accepted by a unanimous vote.

New Business: Mr. Zeringue nominated Sean Salvarezza to fill the open Board position. An opportunity was given to all Board members to ask questions or make comments. The Board voted unanimously to accept the nomination. Sean Salvarezza was officially appointed to fill the Board position.

There was no old business to discuss.

Meeting adjourned at 10:02 pm CST.

 The HHH Board of Directors meeting for November 3, 2005 was called to order at 8:33pm CST by Ken Zeringue, Chairman.

Present at this months meeting were: Ken Zeringue, Shelly Haley, Mike Bell, Shawn Haley, Sean Salvarezza, Dan Baize, and Gordon Countryman.

Reading and Approval of the October minutes was tabled due to the fact that they were not posted on the BB as of yet.

President's Report: The Revised ByLaws will be presented for the first vote at the January 2006 regular meeting. Mr. Zeringue will be emailing a form for questions to be submitted prior to that meeting. Mr. Zeringue futher questioned the committee chairs as to whether committee meetings are being held on a regular basis. He stressed the importance of committee meetings and strongly suggested that the Committee Chairs recruit and hold committee meetings at least on a monthly basis. Mr. Zeringue spoke about holding an Executive Committee meeting to discuss procedure. A motion was made to accept the Presidents report by Mrs. Haley and 2nd by Mr. Countryman. The report was accepted by unanimous vote.

Treasurer Report: Mr. Zeringue gave the balance of the general account and requested approval to pay the assistance amount that is on the table at the moment. Approval was given by the Board to pay this amount. Mr. Zeringue then gave the balance of the Raffle account. We are still short of the amount necessary to purchase the guns for the raffle. Guns need to be paid for by November 18. A motion to accept the Treasurer report was made by Mr. Countryman and 2nd by Mr. Haley. The report was accepted by unanimous vote.

Fundraising and Media Report: Mrs. Haley suggested calling Savage Arms to inquire what the cost of our guns will go up if they are not paid for by the November 18 deadline. The Board agreed that we need to find this information out and a call will be placed to Savage by the end of the week. A strong suggestion was made that we make sure prizes/guns are in place and donated or sponsored prior to starting next year's raffle. There has been some interest in sponsorships, however budgets for most corportations are done for this year and next year will be better. Mrs. Haley reminded the Board that we need to make a decision on the BB for the website. The Board was encouraged to start over, as the plug in purchase cannot guarantee that everything will be saved from the current BB. Mrs. Haley further stated that all information on the current BB will be backed up and can be transferred to a new forum. The Board agreed that was the best way to go. A motion was made to accept the Fundraising and Media report by Mr. Zeringue and 2nd by Mr. Bell. The report was accepted by unanimous vote.

Executive VP/Assistance Report: Mr. Bell outlined the list of duties he wants to accomplish by the end of the year, including the SOGs, Three Year Plan, and Media Packet. Mr. Bell and Mrs. Haley will be working together on the Media Packet and the Assistance Summary for the website. Mr. Bell also discussed one pending application and informed the Board of the status. We are still awaiting more information. The Assistance Committee will be holding a meeting on November 16, 2005. A motion was made to accept the report by Mr. Zeringue and 2nd by Mr. Haley. The report was accepted by a unanimous vote.

There was no old or new business to report.

Meeting adjourned at 10:12pm CST.