The regular meeting of the HHH Board was held on January 3, 2008 and was called to order at 8:42 CST by Chairman Ken Zeringue.
Present were: Ken Zeringue, Shelly Haley, Shawn Haley, Sean Salvarezza, Mike Bell, Ron Poston
Minutes from December 2007 meeting were approved as posted on the Bulletin Board.
President's Report: Mr. Zeringue reminded the Board of the Annual Meeting in February. Nominations will be held during tonight's meeting during New Business. Annual reports are due next week. Progress/unachieved goals/goals for the next year should be included. Letter from the Chairman will be done and turned into Media VP for posting on the website. Discussion held regarding different Board positions being held right now. By March 2008 meeting, Mr. Zeringue indicated that he wants to have Board Notebooks finished and sent out. A motion to accept the report was made by Mr. Bell and 2nd by Mrs. Haley. The report was accepted unanimously.
Exec. VP/Assistance Report: Mr. Bell held discussion regarding the appearance of the website and the need for updating. Assistance totals given. A motion was made to accept the report by Mrs. Haley and 2nd by Mr. Salvarezza. The report was accepted unanimously.
Treasurer Report: Balances given. A thank you letter was sent out for the most recent donation of $10. Annual fee was taken from the account for the online store. Mrs. Haley will check on fees for Pipeline Data Processing. A motion to accept the report was made by Mr. Bell and 2nd by Mrs. Haley. The report was accepted unanimously.
Fundraising Report: Discussion only as there is currently no Fundraising Chairperson. Several fundraising options discussed. What are we looking for in a VP of Fundraising? Ideas/input given by all Board Members.
Media Report: Mrs. Haley held discussion about using the Board Member Forum and reminded the Board that it is accessible to anyone using the message board. Please use email to communicate business to other Board members, rather than the board member forums at this time. Mrs. Haley will contact TechPro to see what can be done about locking that Forum for Board Member access only. A motion to accept the report was given by Mr. Bell and 2nd by Mr. Poston. The report was accepted unanimously.
New Business: Nominations were given for Board Membership. The current Board wishes to remain for another term. Mr. Zeringue nominated Dustin White for Board Membership. Mr. Zeringue also nominated the members of the current Board. Mr. Zeringue will ask for acceptance or decline from Board Members not in attendance at this meeting via email. Nominations for Board positions need to be emailed to Mr. Zeringue prior to the Annual meeting in February.
There was no old business
Meeting adjourned at 9:37 CST by Ken Zeringue, Chairman
The Annual Meeting of the Hunters Helping Hunters Board of Directors was held via teleconference on February 6, 2008 and called to order at 8:55pm CST by Chairman Ken Zeringue.
Board Members present were as follows: Ken Zeringue, Chairman; Shelly Haley, VP of Media; Mike Bell, Executive Vice President and Assistance Director; Sean Salvarezza, and Ron Poston.
The reading and approval of minutes was tabled due to absence of Secretary at this meeting.
President Report: Mr. Zeringue indicated that he was still working on the Letter from the Chairman. When finished it will be emailed to the VP of Media for posting on the website. A financial statement for the year 2007 will also be posted as soon as it is generated. A motion to accept the report was made by Mr. Bell and second by Mrs. Haley. All Board Members in attendance voted aye and the report was accepted.
Executive VP/Assistance Report: Mr. Bell thanked the current Board Members for their work in the past 3 years. Mr. Bell then gave total awards for the year 2007. Discussion was held regarding exposure with new groups of people. 2 applications were received for the year 2007. A motion to accept the report was made by Mr. Salvarezza and second by Mrs. Haley. All Board Members in attendance voted aye and the report was accepted.
Treasurer Report: Mr. Zeringue gave balances due to the absence of Mr. Lapetina, Treasurer. 6 month renewal for the postal office box and fees for the online store were reviewed. Mr. Lapetina will be forwarding all financial information to Mr. Zeringue, who will in turn forward it to the newly elected Treasurer. Discussion was held as to whether it was necessary to file taxes this year. A photocopy of the IRS letter confirming our status as a 501c(3) organization will be scanned and posted on the website. A motion to accept the report was made by Mr. Bell and second by Mrs. Haley. All Board Members in attendance voted aye and the report was accepted.
Media Report: Mrs. Haley held discussion regarding the need for a press release to be generated to include HHH business, new board members, and Annual Meeting information. Discussion was also held regarding updates needed on the website. A motion to accept the report was made by Mr. Bell and second by Mr. Poston. All Board Members in attendance voted aye and the report was accepted.
There was no Fundraising Report.
Old Business: Nominations were discussed for the 2008-2011 term. All current Board Members were nominated along with Dustin White. Email nominations for Board positions were given by Mr. Zeringue and were as follows: Chairman Ken Zeringue, Exec. VP Mike Bell, Secretary Shawn Haley, VP of Media Shelly Haley, Treasurer Sean Salvarezza, VP of Fundraising Dustin White, and Board Members Herbie Lapetina, Ron Poston, Dave Howard, and Gordon Countryman.
New Business: Votes on nominations commenced. All nominees accepted the nomination as well as the position they were nominated for. Discussion was held regarding the Board's excitement for the next year and projections of upcoming changes were given.
The meeting was adjourned by Chairman Ken Zeringue at 9:51 CST.
The regular monthly meeting of the HHH board of directors was held on March 5, 2008 and was called to order by Chairman Ken Zeringue at 8:38pm CST.
Present were: Ken Zeringue, Shelly Haley, Shawn Haley, Sean Salvarezza, Ron Poston, Dave Howard, and Mike Bell.
There was no approval of minutes due to the Annual meeting minutes not being posted yet on the BB.
There was no President Report due to nothing pertinent to be discussed.
VP/Assistance Report: No requests or applications received. Assistance totals given. Mr. Bell requested year end summary for Assistance be posted on the website. Discussion was held regarding a possible applicant. A motion to accept the report was made by Mrs. Haley and second by Mr. Poston. The report was accepted unanimously.
Treasurer Report: Looked into bank accounts in CT. Decision was made to go with Wachovia Bank. Mr. Salvarezza will need minutes from Annual Meeting printed out and signed by each BM in order to open account. Will check on PO Boxes. Mr. Salvarezza is awaiting items to be sent to him by Mr. Lapetina, outgoing Treasurer. Clarification was given on how the board has used the savings account in the past and decision was made to continue using it this way. Balances were given. A motion to accept the report was made by Mr. Bell and second by Mr. Salvarezza. The report was accepted unanimously.
Media Report: Updates have started on the website. A motion was made to accept the report by Mr. Bell and second by Mr. Howard. The report was accepted unanimously.
Fundraising: There was no report given due to the absence of Dustin White. Mr. Zeringue indicated that Mr. White had some fundraising ideas to move on regionally.
New Business: Mr. Salvarezza made a motion that Ken Zeringue, Chairman and Sean Salvarezza, Treasurer be named as dual signers on the new bank accounts. The motion was seconded by Mr. Bell. All board members in attendance voted aye and the motion was passed.
There was no old business. The meeting was adjourned by Chairman Ken Zeringue at 9:08pm CST.
The regular monthly meeting of the HHH Board of Directors was held on April 9, 2008. It was called to order by Chairman Ken Zeringue at 8:38 CST.
Present were as follows: Ken Zeringue, Shelly Haley, Mike Bell, Shawn Haley, Dustin White, Sean Salvarezza, and Dave Howard.
President Report: Mr. Zeringue confirmed that the package of software items was received by Mr. Salvarezza but we are still waiting for the deposit from Mr. Lapetina. Discussion was held about whether to send a certified letter. Discussion was also held regarding where to open the new bank acct. and whether it would be possible to use the existing account at a CT branch. Mr. Zeringue and Mr. Salvarezza will check into this. A motion to accept the report was made by Mr. Bell and 2nd by Mrs. Haley. The report was accepted unanimously.
VP/Assistance Report: Mr. Bell gave totals. The assistance summary has been updated on the website. An application was received and will be going to the review committee at the next meeting. A motion to accept the report was made by Mrs. Haley and 2nd by Mr. Salvarezza. The report was accepted unanimously.
Treasurer Report: Mr. Salvarezza verified that all board members have received the financial report and balances given. Mr. Salvarezza will check on removing Mrs. Haley as a signer on the current account if the decision is made to stay with the same bank. Discussed whether to purchase Quickbooks update or to use this software at all. A motion was made to accept the report by Mr. Bell and 2nd by Mrs. Haley. The report was accepted unanimously.
Fundraising Report: Mr. White reported that he is currently looking at working with Cabelas about donations and/or fundraising committments. Hoping to secure them as a possible fundraising sponsor. Mr. White is also working on a Texas Hold Em tourney with half of the proceeds going to HHH. This will take place the second weekend in May. He has also talked to a couple of outfitters about possible hunt raffles. A motion to accept the report was made by Mrs. Haley and 2nd by Mr. Bell. The report was accepted unanimously.
Media Report: Mrs Haley expressed concerns over lack of response from TechPro about website issues. Website updates continue. Mrs. Haley reports that her web team is working on things as quickly as possible even though they are somewhat unfamiliar with the software. A motion was made to accept the report by Mr. Bell and 2nd by Mr. Howard. The report was accepted unanimously.
There was no old or new business. The meeting was adjourned at 9:24pm CST.
The regular monthly meeting of the HHH Board of Directors was held on May 14, 2008 via teleconference. It was called to order at 8:40 CST by Chairman Ken Zeringue.
Present were as follows: Ken Zeringue, Shelly Haley, Sean Salvarezza, Mike Bell, Shawn Haley, and Dave Howard.
The minutes from the last meeting were approved by all Board Members in attendance.
President's Report: Mr. Zeringue led discussion regarding attendance of meetings. Request was made that Board Members Mr. Zeringue via email of their inability to attend a regularly scheduled meeting if necessary. Officer reports are due via email at least ONE week prior to the regularly scheduled monthly meeting and should include goals and objectives, along with progress on previous goals. Mr. Zeringue reported that he intends to have the Board Member notebooks complete by July 2008. A motion was made to accept the report by Mr. Bell and 2nd by Mrs. Haley. The report was accepted unanimously.
VP/Assistance Report: Mr. Bell reported that there was an application which was approved and a check will be sent to that applicant's creditor by the end of the week. Mr. Bell then gave assistance totals to date. A motion was made to accept the report by Mr. Salvarezza and 2nd by Mr. Howard. The report was accepted unanimously.
Treasurer Report: Mr. Salvarezza gave account balances and verifed that all Board Members received the financial report via email. New checking account opened at Wachovia Bank. Mr. Salvarezza also looked over the information for renewing incorporation status in Iowa. We will need a registered agent who lives in state. Mrs. Haley volunteered to act as said agent. A stop payment was put on the check sent to Mr. Lapetina due to misplacement of check. The funds will be redeposited into the bank account. A motion was made to accept the report by Mr. Bell and 2nd by Mr. Haley. The report was accepted unanimously.
Media Report: Mrs. Haley reported that she will be checking on the status of the IRS letter of determination that was requested. Website committee is working on updates to the website, as well as adding photos. Banking information for online store will be updated as soon as Treasurer gives notification to Mrs. Haley. A motion was made to accept the report by Mr. Bell and 2nd by Mr. Howard. The report was accepted unanimously.
Fundraising: No report given due to absence of Fundraising Director.
There was no old or new business. Meeting adjourned by Chairman Ken Zeringue at 9:14 pm CST.