The monthly meeting of the HHH Board of Directors was held on January 7, 2009 and called to order at 8:07pm CST by Chairman Ken Zeringue.
Present were: Shelly Haley, Ken Zeringue, Mike Bell, Shawn Haley, and Sean Salvarezza.
Minutes from last month were approved.
President Report: Goals/Objectives for 2009 not complete for direction of Board Members. They will be generalized rather than position specific. Next month Annual Reports are due and must be official looking as they will be posted on the website. Old reports will be backed up and replaced with the new ones. Motion to accept the report was made by Mrs. Haley and 2nd by Mr. Salvarezza. Report accepted unanimously.
VP/Assistance: Application still on file. Yearly totals will be given on annual report. Motion to accept report by Mrs. Haley and 2nd by Mr. Salvarezza. Report accepted unanimously.
Treasurer: Report was emailed to BMs. No activity this month. Motion to accept report by Mr. Bell and 2nd by Mrs. Haley. Report accepted unanimously.
Media Report: Giving works sign up completed. Discussed their “bulletin board”. State of Iowa Incorporation “Biennial Report” was completed online as required. Certified letter was sent to Mr. White which requests a response as to whether he will be able to continue as VP of Fundraising. No response yet. Motion to accept the report was made by Mr. Salvarezza and 2nd by Mr. Zeringue. Report was accepted unanimously.
No fundraising report.
New business: Discussion held regarding VP of Fundraising Position. Generating something for recruitment – questionnaire. Ken will look at establishing contact with Gunbroker. Looking at securing a hunt for auction. Tabled the vote on the VP of Fundraising position until the Annual meeting.
No old business. Meeting adjourned at 8:58pm CST.
The Annual meeting of the HHH Board of Directors was held on February 4, 2009 and called to order at 8:35pm CST by Chairman Ken Zeringue.
Present were: Shelly Haley, Ken Zeringue, Shawn Haley, Mike Bell, and Sean Salvarezza.
Minutes were approved from last month’s meeting.
President Report: Goals/Objectives will be sent out when finished. Sean Salvarezza will take over the auction on the NAHC BB. Another auction will happen on NAHC from Mark Luce. Talked to someone in Texas about donating an “exotic doe” hunt. Need to find out what would be included and what the winner would be responsible for paying. Need to start a “test run” on Ebay, find something to auction. Ken may be getting some auction donations from Academy. Will begin posting on forums to recruit a VP of Fundraising. Assistance/Financial information and annual reports will be posted on website as well as the Letter from Chairman. Motion made to accept report by Mr. Bell and 2nd by Mrs. Haley. Report accepted.
VP/Assistance Report: Gave totals and report will be sent via email. Went to SHOT show and had several contacts. Some seemed interested in donating items for auction. Need to discuss what we need and what these companies can do for us. We need a “media packet” to send out with requests for donations and sponsorships. Need to ask questions of our contacts ie: what would make you want to sponsor us and/or our website? Tom Knapp wants to be more involved in HHH. Mike will pick the 3 most promising contacts from the SHOT show and explore these. Discussed what to do about the lack of applications coming in. Talked about teaming with other groups involved in the hunting sports and help organizations. Motion made to accept the report by Mrs. Haley and 2nd by Mr. Zeringue. Report accepted.
Media Report: Start finding auction items to put on Ebay. Email Dave Howard the HHH Promo Ad and see if he can fix it with current contact info. Motion to accept report by Mr. Salvarezza and 2nd by Mr. Zeringue. Report accepted.
Treasurer Report: Report sent via email. No activity this month. Discussed current auction on NAHC and what that should bring in. Motion was made to accept report by Mrs. Haley and 2nd by Mr. Haley. Report accepted.
Old Business: Mr. Salvarezza moved to vote to remove Mr. White as VP of Fundraising. Second by Mrs. Haley. Unanimous vote was given for removal. Mr. White was officially removed as the VP of Fundraising of HHH.
No new business. Meeting was adjourned at 9:45pm CST.
The regular Board meeting of Hunters Helping Hunters was held on March 4, 2009 and called to order at 8:10pm CST by Chairman Ken Zeringue.
Present: Ken Zeringue, Mike Bell, Shawn Haley, Shelly Haley, Sean Salvarezza.
Presidents Report: Discussed a post for various hunting forums as a way to advertise our need to hire a new VP of Fundraising. Will develop a questionnaire to use if we get multiple responses. Still working on goals/objectives for this year. Talked about NAHC auctions benefiting HHH. Looking forward to discussion on candidates for VP of Fundraising. Talked about advertisement of Assistance Program, we need to generate some applications. Motion was made to accept by Mrs. Haley, 2nd by Mr. Bell. Report accepted unanimously.
VP/Assistance Report: There have been 2 application requests. Discussion was held on the applications received. Summaries will be emailed shortly to the Board. Motion was made to accept by Mrs. Haley, 2nd by Mr. Haley. Report accepted unanimously.
Treasurer Report: Report sent to Board via email. Discussed income from auctions on NAHC Board. Will send tax letters for winners. Discussed format of the donation/thank you letters. Motion was made to accept by Mr. Bell and 2nd by Mrs. Haley. Report accepted unanimously.
Media Report: Minutes caught up on BB. Sent Dave Howard the Promo Ad to edit. He will get it done ASAP. Motion was made to accept by Mr. Bell and 2nd by Mrs. Haley. Report accepted unanimously.
Fundraising Discussion: Process to get VP hired. Do small test auctions on Ebay Giving Works. Haven’t gotten anything on there yet. Mr. Salvarezza has an item we can use to test. Discussed whether there will be monthly auctions on NAHC. We would like to limit them to twice a year. We like Pat’s process for auctions. Talked about finding someone to sponsor HHH website. Motion was made to accept by Mrs. Haley and 2nd by Mr. Salvarezza. Report accepted unanimously.
No old business, no new business. Meeting adjourned at 8:50pm CST.
The regular meeting of the HHH Board was held on April 8, 2009 and called to order at 8:18pm CST by Chairman Ken Zeringue.
Present: Ken Zeringue, Shelly Haley, Shawn Haley, Sean Salvarezza, Mike Bell, and Dave Howard.
Minutes read and approved from last month’s meeting.
Presidents Report: Discussed post for BB’s to recruit new VP of Fundraising. Ken will send out final post. Not limited to certain sites. Requests for job description and questionnaire will be forwarded to Ken. If you post it on a site, you need to be the one to monitor its progress. Motion to accept by Mr. Salvarezza and 2nd by Mrs. Haley. Report accepted unanimously.
VP/Assistance Report: Haven’t received one of the applications yet that was requested. Discussion on what the applicant is requesting for assistance. Motion to accept by Mr. Salvarezza and 2nd by Mrs. Haley. Report accepted unanimously.
Treasurer Report: No activity. Report sent to Board via email. Form letters for donation/thank yous have been done up and ready. Has the test item for Ebay. Motion to accept by Mrs. Haley and 2nd by Mr. Bell. Report accepted unanimously.
Media Report: Promo Ad redone. No other activity. Motion to accept by Mr. Bell and 2nd by Mr. Haley. Report accepted unanimously.
No new business, no old business. Meeting adjourned at 8:53pm CST by Chairman Ken Zeringue.
The regular meeting of the HHH Board was held on May 6, 2009 and called to order at 8:38pm CST by Chairman Ken Zeringue.
Present : Ken Zeringue, Shelly Haley, Sean Salvarezza, Mike Bell, and Shawn Haley.
President’s Report: 2 responses were received from the post advertising the VP of Fundraising position. Questionnaires and job descriptions were sent out. Motion to accept the report by Mrs. Haley and 2nd by Mr. Bell. Report accepted unanimously.
VP/Assistance Report: Working on getting HHH listed on CamoSpace Directory. Still can’t contact previous applicant. Need to look through contact us email to see if we can find a better contact number. Motion to accept by Mr. Salavarezza and 2nd by Mrs. Haley. Report accepted unanimously.
Treasurer Report: No activity. No further activity on the Red Stag Hunt auction won on the NAHC board. Winner and Marc Luce need to get together to schedule hunt and then payment will be sent to HHH. Motion to accept by Mrs. Haley and 2nd by Mr. Bell. Report accepted unanimously.
Media Report: Received information from Mr. Salvarezza on test Ebay auction item. Will work on getting this set up soon. Motion to accept report by Mr. Zeringue and 2nd by Mr. Bell. Report accepted unanimously.
Fundraising Discussion: Will continue to push for auctions rather than raffles and maybe some regional things once a new VP is hired.
No new business, no old business. Meeting adjourned at 9:07pm CST by Chairman Ken Zeringue.